Security built for how universities really run
Give auditors one signed record while each unit keeps its own administration.
Auditors
| Who asks | Rule | Asks | ARRTECH evidence |
|---|---|---|---|
| FSA | 16 CFR 314.4(c)(8) | Monitor and log authorized users. | SIS and ERP audit records, with a risk score per user. → |
| 16 CFR 314.4(h) | A written incident response plan. | SIEM cases and SOAR history. → | |
| NIH and DoD | NIST SP 800-171 | Audit, incidents and removable media. | SIEM evidence and DLP device control. → |
| OCR | HIPAA 164.312(b) | Record and examine activity. | Collection from medical center systems. → |
| Registrar | FERPA 34 CFR 99.31 | Access only with legitimate interest. | Role-based rights per log source. → |
| Faculty senate | Shared governance | Monitoring within policy. | Rules per user or device, and a log of every search. → |
GLBA Safeguards Rule
Meet GLBA monitoring for student aid
Schools that take federal student aid must follow the GLBA Safeguards Rule, which asks them to monitor and log authorized user activity (16 CFR 314.4(c)(8)). ARRTECH logs activity on the systems that hold student financial data and gives each user a risk score.
NIH and DoD research
Protect research under NIST 800-171
Research with controlled data from the DoD or NIH must meet NIST SP 800-171. ARRTECH covers audit logging, incident handling and USB control in those research environments.
Data discovery
Find regulated data across campus
You cannot protect regulated data until you know where it lives. ARRTECH DLP scans computers, file servers and databases, then labels and lists the sensitive data it finds.
Academic freedom
Monitor without surveilling faculty
Monitoring on campus has to respect academic freedom and shared governance. ARRTECH rules can be limited to specific people and systems, and every search in the console is logged.
By rule
FSA 16 CFR 314.4(c)(8)
Monitor and log authorized users. ARRTECH: SIS and ERP audit records, with a risk score per user.
FSA 16 CFR 314.4(h)
A written incident response plan. ARRTECH: SIEM cases and SOAR history.
OCR HIPAA 164.312(b)
Record and examine activity. ARRTECH: Collection from medical center systems.
Registrar FERPA 34 CFR 99.31
Access only with legitimate interest. ARRTECH: Role-based rights per log source.
Faculty senate Shared governance
Monitoring within policy. ARRTECH: Rules per user or device, and a log of every search.
Questions
Where does our regulated data live?
ARRTECH DLP scans computers, file servers and common databases, then labels and lists the sensitive data it finds.
Can research data leave through AI tools?
ARRTECH DLP checks prompts and uploads to AI tools and records who sent what, where, and which rule applied.
Will faculty see it as surveillance?
Rules can be limited to specific users, computers, devices or times. A manager’s approval releases a single file, and every search in the console is logged. Cyberdroid AI Detection watches staff and administrator accounts only.
What stays with you?
Student-owned devices, which the DLP agent does not reach, and Google Workspace, which the SIEM does not document. Cyberdroid AI Detection reports about once an hour and never blocks.
Sources
Guide
Does GLBA apply to colleges?
Yes. Institutions that take federal student aid agree to the GLBA Safeguards Rule, and FSA checks it in annual audits.
What is NIST 800-171 for universities?
Research with DoD CUI or NIH controlled-access data requires NIST SP 800-171 controls in the research environment.
How do universities protect research data?
Find where regulated data lives, control what leaves through email, uploads and AI tools, and log it all.
Next steps
Spot unusual behavior early. Behavioral detection on your SIEM for staff and administrator accounts, each measured against its own history.
Get the evidence fast. Investigates each finding with read-only queries and hands a person the evidence. It never approves its own work.
Keep sensitive data in. Checks email, uploads, USB drives and AI prompts before sensitive data leaves the computer.
Respond with a person in charge. Runs incident response steps through your existing tools, with a person approving each decision.
See every system. Collects and signs logs from more than 500 source types and links related events, with a verification tool for every export.
